Copyright for teaching at VU: Presentations - Top 5 tips

Top 5 [Infographic]

Infographic: Top 5 Tips for Presentations. Text reproduced in box at right.

Keeping records for image attribution.

Keeping clear records of the images that you use will allow you to easily attribute in your VU Collaborate content, presentations and H5P learning objects.

  • Use consistent file management to save all downloaded images for each presentation (or session, activity, etc.) in a clearly named file.
  • Use an Excel spreadsheet (or similar), to keep an inventory of the images used for each presentation or learning object.

The critical information to record includes:

  • Title (or description, if the image has no formal title)
  • Creator (Author)
  • Date (if available)
  • Licence information
  • Source/Image URL
  • Alternative Text for the image (for accessibility)
  • File name (on your computer)
  • (Optional) Details of precise location of image in presentation (for e.g. 'Slide 7')

A screenshot of Excel showing an example images register for a fictional staff presentation on copyright..

Top 5: What all teaching staff need to know


Check material for copyright status before uploading.




Know who owns the work you are presenting and attribute accordingly - even if it is your own.  



Know where your images come from and attribute accordingly, including copyright or Creative Commons (CC) information.



You need to stop recording when playing video (Youtube, DVD).



Ensure permission is sought from guest speakers if recording the class/presentation. 



What cannot be recorded / captured

When recording your classes or capturing presentations using Personal Capture, Zoom or other software:

YOU CANNOT use (unless you get written permission):

  • Commercial films/videos including those borrowed from the library. An option when showing any commercial video in class is to suspend the session recording whilst you show this material.
  • Material from YouTube (unless it has a CC type licence or allows you to embed).
  • Music outside the repertoire (unless in the public domain or under Creative Commons-type licence).
  • Commercial films or YouTube content when recording on Zoom as this is infringing copyright and would require permission.

ALWAYS check the terms and conditions of your presentation content especially when planning to record on ZOOM.

YOU CAN use:

  • content that has been broadcast and has been accessed via Clickview or other library sources.