I’m using the APA 6th edition format in text. However, when I insert the author, it’s inserting as (J. Biggs, 2006) rather than the correct format: (Biggs, 2006). How do I fix this?
This is a common occurrence in documents. Firstly, EndNote is correctly conforming to the APA 6th manual to use initials in the in-text reference if there is more than one author with the same last name in your document. However, sometimes the initials are there when you do not have different authors with the same last name… so they are unwanted and need to be removed. Unwanted author initials can come from the author’s name being inconsistently entered in different references in your EndNote library, e.g.
Biggs, J B
Biggs, J. B.
Biggs, John B.
Different references by the same author with a different form of name will trick EndNote into thinking that they are different authors, so you need to make them all the same.
1) Clean up the Authors Term List:
2) Clean up the author’s name in each reference:
3) As a last resort you can edit the style to remove the instruction to include initials in the in-text reference...but note that you will be using a non-standard style format, ie not conforming to APA 6th style. To do this:
If after steps 2 or 3 your document does not refresh on clicking 'Update Citations and Bibliography', you may need to 'Convert Citations and Bibliography' to 'Unformatted Citations', and then 'Update Citations and Bibliography' again.
Warning: If you have never worked with unformatted citations you may find some unmatched citations in your document, which will involve you re-selecting each unmatched citation (there might be a lot of them!). So here is another piece of advice: regularly unformat citations in your document throughout the life of that document. Every day, every week... just don’t wait 2 years to do it, you may have problems which will test your patience whilst trying to fix it!
Also... it is the same advice for those using the Australian Government Harvard style ... but you might want to jump straight to option 3 as your fix. Even though the Harvard section of the AGIMO Style Manual (formerly AGPS) does contain a similar instruction to add initials in-text, overall the Harvard style is less prescriptive, so you can remove the “Use initials only for primary authors with the same name” with less worry about its ramifications.